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[…] cost to developers for a higher level of service Target • Revenue – $75,000Development & Building Permit Fee Structure 2019October31SpecialOpenSessionFINAL_053 Description • The Local Governance Act allows the Municipality to impose […]

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[…] Parks 10 c. Library 11 d. Living Museum 11 S. PLANNING AND DEVELOPMENT 1.2 a. Building Permits 12 b. By-law Enforcement 12 c. Planning 12 d. Heritage Preservation Board 12 9. PUBLIC NORKS ………………………………………………………………………… 13 10. UTILITIES 14 a. Water 14 11. APPENDICES ………………………………………………………………………………_..I a Donations . b. Council Priorities c. Council Attendance 2020 d. Council Remuneration e. 2020 EVents Attended by the Mayor f. Audited Financial Statements 0 g. Excerpt -Regulation 2018 —54 0 0 IPage 2020 ROTHESAY April 9°’, 2020 70Hrnpton Road Rothesay, NB Canada E2E SLS T:506 -848-6500 t508 1148-6677 Rothesay:rothesay.a Dear Mayor Grant & Council: wwwrothesay,ca Re: 2020 Annual Report Iam pleased to present the Annual Report of the business of the Town lhr 2020 prepared in accordance with New Brunswick Regulation 2018-54 under the Local Governance Act. Attached to this report are the audited fimmcial statements that again show that the Town has operated with asmall surplus in both the general and utilities funds. The first year of the decade was arerriarkatile One. Even though the disruption caused by the pandemic may have been less in New Brunswick than other parts of the world, New Rniriswickers had to cope. And in the town of Rothesay that meant finding new ways to accomplish regular tasks and digging alittle deeper when required. Staff grew accustomed to wearing masks, social distancing and for atime in the spring the Town Hall was open only to appointments. Counci] became adept at vidcoconfcrcncing and making decisions while sitting in their own kitchens or dens. Although the spring brought Covid with i-tll its emergency measures, there was rio spring flooding as there had been in the past two years. For the most part the Town was able in provide the expected services -garbage was picked up, spring and fall cleanups were conducted, roads were swept and plowed, grass was cut, potholes we ic filled, water and sewer services were provided, summer recreation services were limited but trail maintenance was in high demand and capital programs advanced. Iwant to thank Rothesay staff and those that provide its contracted services for adapting to the restrictions and challenges presented in 2020. 1particularly want to thank the senior staff of the Town who provided calm leadership during these unusual times. The consistent good sense and dedication of staff have allowed the Town to provide the services our property owners rightfully expect with aminimum of disruption and with general good nature, Ialso want to thank Council for your tolerance under these unusual conditions and, like you, look forward to returning to something “near—normal” in 2021. Your truly, Job i,MCIP, RPP To ager Explore our pail /Eicp!orez noire passe Discover your future ,“Decouvrez votre avenir Grand Bay-Westfied Quispamss Rothesay St. Martins Saint fobni 1 IPcge 2020 Rothesay 2020 Annual Report ANNUAL REPORT 1. INTRODUCTION On January 1, 2018, Regulation 2018 —54 came into effect. The Province of New Brunswick established the Annual Report Regulation —Local Governance Act to provide information to property taxpayers regarding their local government. Rothesay has published an annual report in the past but this report differs in that it is designed to be in conformance with this legislation. A copy of the new regulation is found in the Appendices to this Report. 2.THE COMMUNITY Rothesay is along established residential community in southern New Brunswick and celebrated its 150th anniversary in 2010. In 1997, the Provincial Government amalgamated aportion of the Local Service District of Wells with the Town of Rothesay and the villages of Fairvale, Renforth and East Riverside-Kingshurst to form the new town of Rothesay with apopulation of about 11,600. The town motto, “Quinque luncta In Uno (Five United In One)”, represents the strength and unity of our municipality and the joining together of the five founding communities. The Municipal Flag for Rothesay represents the first of its kind in Canada. By permission of the New Brunswick government, the provincial flag, adopted in 1965 on the authority of Queen Victoria’s Warrant of 1868, occupies the topmost part (the hoist) of the municipal flag. The Coat of Arms occupies the fly. Rothesay’s current population, based on the 2016 Statistics Canada Census, is 11,659, asmall reduction from the 2011 count. This population was distributed amongst 4,635 households, 74% of which occupied single detached housing with an average size of 2.2 persons. Rothesay is part of the Fundy Regional Service District, which is composed of nearby municipalities and local service districts centered on the mouth of the St. John River. 1IPage 2020 3. GOVERNANCE An eight person Council with Dr. Nancy Grant as Mayor provides for the governance of the Town. The attendance of Councilors and monies they received from the Town are set out in Appendices C & D. COUNCIL MEMBERS The Rothesciy Council includes: Mayor, Dr. Nancy Grant* Deputy Mayor, Dr. Matthew Alexander, Ph.D. and Councillors: • Miriam Wells • Tiffany Mackay French • Peter Lewis • Grant Brenan • Bill McGuire • Don Shea *Elected Mayor after serving as Deputy Mayor (2012 —2016) COUNCIL MEETINGS Rothesay Council meetings are typically held the second Monday of the month at 7:00 p.m. in the Common Room, Rothesay Town Hall, 70 Hampton Road, Rothesay, NB. Regular and special Council meetings are open to the public. Council agendas and agenda packages are posted to the website prior to each meeting. Approved Council minutes are available for review in the Clerk’s office and also online: https://www.rot’ Closed session meetings are held in accordance with the Local Governance Act, SNB 17, c. 18 (s. 68) when the subject matter generally relates to the following: confidential and/or personal information protected by law; contract negotiations; land disposition or acquisition; litigation or potential litigation and legal opinions or advice; matters of security; information gathered by police; information that could violate confidentiality from the federal or provincial government; and labour and employment matters. Nancy Tiffany Miriam Grant Peter Don Matt Bill 2 IPcge 2020 During the Covid-19 pandemic, by resolution of Council, meetings are held at 4:00 p.m. via teleconference or videoconference. Council also passed resolutions related to the following: 1) delegations are limited to members of Town administration or other levels of government, other external organizations or external consultants/service providers retained on behalf of the Town, and 2) public hearings are temporarily suspended until such time as other technology isemployed that will facilitate external participation or the Province of New Brunswick and/or the Federal Government of Canada determine physical distancing isno longer required to address the Covid-19 pandemic. COVID-19 Pandemic declared 13 March 2020 (World Health Organization) Meetings held in person: Meetings held by teleconference: Meetings held by videoconference: January -March 2020 April —June 2020 July 2020 -December 2020 2020 Municipal Elections scheduled for May 11, 2020, postponed by the Legislature. COMMITTEES OF COUNCIL (2020) Council receives advice from ten committees, several of which include volunteers from the community. • EMO Committee • Finance Committee • Nominating Committee • Parks and Recreation Committee • Rothesay Hive Advisory Committee • Personnel Committee • Planning Advisory Committee • Rothesay Heritage Preservation Review Board • Works and Utilities Committee COUNCIL PRIORITIES Following its election in 2016, Council adopted aset of priorities that were outlined in the Rothesay 2018 Annual Report. See Appendix B. 31 age 2020 4. ADMINISTRATION The Rothesay Town office isopen Monday through Friday from 8:00 am to 4:30 pm, except civic holidays. During the pandemic, the office isclosed from noon to 1:00 pm. The main telephone line (848-6600) isanswered 7/24 for service requests and urgent matters. Town records are filed in acomputerized database with searching capacity in accordance with the guidelines of the Municipal Records Authority. Rothesay has implemented a system to record customer service requests and to track the nature of requests and the time required to respond. There were 498 service requests responded to in 2020 with the most frequent (61%) being related to water issues. Rothesay has adiverse workforce with both unionized and non-unionized employees. Unionized employees at Rothesay are represented by the Canadian Union for Public Employees (C.U.P.E). At the end of 2020, Rothesay had 44 permanent employees (including 21 members of the bargaining unit). In 2020, the Covid-19 pandemic brought about several challenges for the Town. Human Resources pivoted quickly to assist employees by developing and implementing awide range of COVID-related safety measures. In an effort to reduce the risk of exposure to Covid-19, some administrative staff worked remotely on atemporary basis. Rotational shifts were implemented for employees unable to work from home. With the eventual improvement in Covid-19 case numbers, and the adoption of an Operational Plan, Rothesay was able to safely bring all employees back to regular shifts in May 2020. The pace of recruitment activity remained steady in 2020. With the easing of restrictions at the beginning of May, Rothesay was able to continue to offer summer programming and hire 22 summer students. The average staff member at Rothesay has been employed with the Town for 12.32 years and is47.6 years old. With an aging workforce, atop priority for Human Resources in the years ahead will be to focus on succession planning in an effort to identify and develop new leaders for future leadership roles within the organization. Mary Jane Banks isthe Director of Administrative Services and the Town Clerk. 4 Pcige 2020 5. PROTECTIVE SERVICES A. FIRE The Kennebecasis Valley Fire Department Inc. (KVFD) isacorporation jointly owned with Quispamsis to provide fire suppression and some fire prevention and education services throughout the two Towns. Located on Campbell Drive in Rothesay, the Department responds to many medical emergencies in cooperation with Ambulance New Brunswick. In 2020, there were 436 calls for service, which was down from 2019 where there were 536. Included in the 436 calls were 65 rescue or resuscitation calls, and 21 involving fire or explosion resulting in financial losses to the property owner. The Department consists of forty firefighters, including 12 company officers, including senior firefighters, lieutenants and captains. The management team consists of one Fire Chief and one Deputy Chief, two Division Chiefs and an Executive Assistant to the Chief and aFinance Administrator. ABoard with equal representation from each Council and volunteer appointments from each Town governs the KVFD. Rothesay paid $2.2M or 40.74% of the Department’s operating costs in 2020. Details about the Fire Department are on its website: http://www. kvfi re.ca The Fire Chief is Bill Ireland. B. POLICE The Kennebecasis Regional Police Force (KRPF), an organization jointly owned and funded with Quispamsis, carries out policing in Rothesay. The Force has an approved strength of 40 officers and employs six civilian staff. In 2020, Rothesay had 3101 calls for service until mid-November. Technical difficulties with the Saint John Dispatch has been unable to report the remainder due to technical breakdowns. Rothesay’s share (40.14%) of the annual budget for policing was $2.6M in 2020 with an additional $117,000 from an operating reserve allocated to extraneous costs in 2020. The City of Saint John Public Safety Answering Point (PSAP) answers emergency (911) calls in Rothesay under an agreement with the KRPF. The share of this service paid by Rothesay was $156,755. Oversight of the KRPF ischarged to aBoard of Commissioners appointed by the two Towns and one Commissioner appointed by the Provincial Minister of Public Safety. More information regarding the nature and operations of the Regional Police Force ison its website: http://www.kennebecasisresionalnolice.com/ The Police Chief isWayne Gallant. 51 Page 2020 C. EMERGENCY PREPAREDNESS During 2020, Rothesay continued to work on its emergency preparedness including new requirements brought on by Covid-19. A Provincial State of Emergency imposed restrictions on use of Town facilities and meant modifications to normal operating procedures. Flooding season came and went without the requirement for sand bagging and he cleanup associated with the spring freshet of the last two years. .The spring freshet again brought high water but fortunately no flooding. Town staff adjusted the distribution of sand bags while factoring in the Coronavirus. Messaging was made to prevent to ensure residents were not fatigued by the news cycle. Social-distancing and mask use were considered when deploying and retrieving 7500 sand bags from the flood risk properties. Efforts were made to make the town more resilient to the risk of flooding by raising the elevation of Elizabeth Parkway at Post Road, and portions of Park Drive. Rothesay also commissioned an engineering survey predesign to raise the elevations of the both Maliseet Drive, Pickett Lane and Alexander Avenue. ! 6 IPc e 2020 6. FINANCE The Town finished the 2020 fiscal year with ageneral fund surplus of $52,674 and $48,220 in the utility account. These will be brought into budgets in 2022. During the year, the Town retired $1.242M of debt, however new debentures were obtained in the amount of $2.IM. Of the total obtained, $1 million was related to 2019 capital expenditures. The Town’s current debt Is approximately $1,356 per capita and general fund debt service costs are 5.1% of the annual budget supported by property taxes. The legislated limit for debt service Is 20% of amunicipality’s annual expenditures in its general fund. The borrowing limits for utilities are larger and the Town Is currently well within provincial guidelines with utility debt service costs of 20.8%. That debt is repaid through utility charges. The Town donated Revenue by source approximately $20,500 to •Poeer tytaxwarant IUocoinc1itonaI raot CooditonaI 8raots •Water axdseoser tees Sak ofscrvkcs -Other various groups and good causes in 2020; none of these were for economic development purposes. The donations are listed in Appendix A. The total tax base of the municipality for the purposes of setting the tax rate was $1.330B. The tax rate for 2020 was $1.24 per hundred dollars of assessment. Assessments are carried out by Service New Brunswick on behalf of all municipalities in the province at acost of slightly less than two cents per $100 to the property owner and an equal amount paid by the Town. Six percent of the tax base Is made up of non-residential properties that were taxed at arate of $1.815 ÷the $2.27 Provincial rate. Utility rates were unchanged in 2020. Water cost was $1.15/m3 plus afixed cost of $50 per quarter. The annual sewer charge remained at $370 for single family houses. Business and multi-family buildings pay by size of the connection to the Town system. The total operating expenditures and debt service costs of the Town were $20.3M. Rothesay paid $155,277 in Provincial property tax in 2020 as well as HST to the Province of approximately $O.5M. The Provincial Government transferred $128,323 representing 16 of the $2.27 provincial tax rate paid by non-residential property in the town ($9.96/capita). On average, municipalities with populations of more than 10,000 received $101 per person in equalization; Rothesay received none. The audited financial statements of the Town are found in Appendix F. Doug MacDonald isthe Town Treasurer. 7 IPage 2020 7. PARKS & RECREATION A. RECREATION The Town maintains many outdoor recreation facilities including five ball fields, two synthetic turf surfaces at the Arthur Miller Fields, two irrigated soccer pitches and approximately 20 kilometers of walking, hiking and cross country ski trails. Rothesay Recreation Department provides numerous program opportunities for its citizens throughout the year. Facilities include the Rothesay Arena, Bill McGuire Centre, Rothesay Common and the Wells Recreation Building. Through the summer months, the Recreation Department offers summer programs from various locations within the community. Highlights for Rothesay Recreation in 2020 included an initial New Year’s Day skate the Rothesay Common followed by numerous successful skating events such as: Meet the Paw Patrol Pups, Glow in the Dark Skate, Skate with the Si Vito’s Hockey Team, Disney Night, and Intro to Sledge Hockey. Each of these special themed nights were very popular and were well attended. Sponsors for four out of five of the events were arranged with Common’s Creperie Café, Shadow Lawn Inn, Roberts Realty, and Forfitness and Athletics. Despite Covid-19, itwas asuccessful 2020 Winterfest in Rothesay. Over 600 people were in attendance at the event on February 8th. There was face painting, snowshoeing, colouring mural, balloon animals, horse &trolley rides, princesses from Magical Memories, food and drinks served by the Kennebecasis Lions Club and Kennebecasis Legion. The Curling &Cocktails event was popular with 26 people attending; 38 had signed up but due to bad weather some did not show. River &Trail Moonlight Snowshoeing was popular with 55 people attending. The Rothesay Hive hosted multiple successful events for Winterfest, including the Winterfest Tea (25 people attended), Valentines Day Intergenerational Afternoon (47 people attended), and Winterfest Trivia where 15 people attended. The 2020 Rothesay Winter Speaker Series was hosted in collaboration with the Rothesay Hive and Go Ahead Seniors. The last three speaker sessions were unfortunately cancelled due to the COVID-19 Pandemic. The warmer months would generally allow events such as Concert in the Common, Sunset Yoga, and Canada Day events, which were cancelled due to COVID-19. The Summer Playground Program was restructured to the Day Camp Program to meet the requirements from Public Health during the pandemic. 4’. z%1 8j 2020 As aresult, the Day Camp Program had three groups of 15 campers each week. Two groups were located at the Bill McGuire Centre and the third group was at the Wells Recreation Site. Day Camps were organized on aweekly registration with the lunch hour being offered. All public health guidelines were followed, and there were no field trips or beach days. Although there were many new rules to follow, campers and camp counselors were able to have afun-filled summer. Amid COVID-19, both K-Park and Renforth Beaches were open and guarded. The Town was able to hire seven lifeguards and have two fill-in guards available. The beaches were busy, however people were respectful of the COVID-19 social distancing rules. There were no swimming lessons offered due to the pandemic. Itwas asuccessful community garden season and the garden’s practices were adapted to meet the COVID-19 requirements, including aplot schedule (even and odd numbered plots alternate gardening days), sanitization, prescreening posters, and shared tools were not provided. As the year ended and COVID-19 was still amongst us. The annual Halloween event and KV Santa Claus Parade were both cancelled. The 6th Annual Mayor’s Tree Lighting at the Rothesay Common was held on December 9th, 2020 and the celebration was slightly different due to virus. Rather than an in-person event, Rothesay hosted a Facebook live stream of the tree at the Rothesay Common lighting up for the 2020 Holiday Season. On Christmas Eve at 6:00pm, the Town also invited all Rothesay residents to light acandle, step outside to sing Christmas Carols, ring sleigh bells, and bring holiday cheer in their own way for 2minutes. 91 2020 B. PARKS Rothesay maintains anetwork of parks and green spaces with major highlights such as the Rothesay Common, East Riverside-Kingshurst Park, Steele-Kennedy Nature Park, Wells Recreation Park, Renforth Wharf Park and smaller gems such as Dobbin Park and 150 Anniversary Park. The Town also maintains many outdoor recreation facilities including five ball fields, two synthetic turf surfaces at the Arthur Miller Fields, two irrigated soccer pitches and approximately 20 kilometres of walking, hiking and cross country ski trails. The new baseball field at Wells Recreation Park was amajor expenditure in 2020 as the construction was underway to be completed in 2021. The recreation park also had some trail updates where the Town staff completed the loop at Wells Park as part of Taylor Brook Trail. Assigned trail names and trail name signs with distances were installed along with lights at the Wells Dog Park. Six university students were hired from May-August 2020 and their duties included mowing, ball field maintenance, greenhouse work and gardening and various other parks- related jobs that could be completed following COVID-19 protocol. The ice surface at the Rothesay Common opened for the 2020-2021 season on December 13th, and rules and guidelines were adapted to meet all public health measures and restrictions for the various phases of recovery in Zone 2. To allow Rothesay residents to enjoy as much of the winter as possible during the pandemic, for the first time, Hillside Trail was groomed for hiking, snowshoeing, and cross country skiing for the 2020-2021 season. Parks The Rothesay Common East Rlveislde-Klngshurst Park Steele-Kennedy Nature Park Wells Recreation Park Renforth Wharf Park Jordan Miller Park Stuart Dobbin Park 150 Anniversary Park Charles Jensen isthe Director of Recreation and Parks. Well’s Trail Hillside Trail Bicentennial Trail The Bishop’s KPark Trail Rothesay Parks & Trails Trails i__ 101 Pcige 2020 C. LIBRARY Library services for Rothesay residents are provided in partnership with the town of Quispamsis and the Province of New Brunswick. The building at ILanding Court in Quispamsis is maintained by the two towns cost-shared on aper capita basis. Permanent staff working in the library are employees of the Public Library Service of New Brunswick. The original library opened its doors in 1984 and was enlarged and renovated in 2013 at a total project cost of just under $6M. Rothesay’s share of the capital cost was $2.6M and its share of the 2020 operating cost of the building was 39% of the total cost. More information on the Kennebecasis Public Library can be found on Facebook: httDs://www.facebook.com/kennebDl The Library Director is Laura Corscadden. D. LIVING MUSEUM The Rothesay Living Museum isapartnership with the Rothesay High School designed to protect and maintain memorabilia and artifacts from the five founding communities of the Town. Itisoperated by avolunteer committee that has collected stories of anumber of prominent citizens in written and audio forms. Ithas also sponsored the publication of a book and several special events. The past year was arelatively quiet one for the Living Museum but itremains arepository for Town history and an opportunity for youth in the community to gain an appreciation for how we came to be. 11 IPage 2020 8. PLANNING AND DEVELOPMENT A. BUILDING PERMITS In 2020, Rothesay issued 50 Development Permits and 220 Building Permits. The total 2020 Value of Construction was $19,750,249.00 being an increase of $6,869,687.01 over the previous year due to larger projects. Rothesay generated $146,594.50 in permit fees resulting from all issued development and building permits. B. BY-LAW ENFORCEMENT In 2020, by-law enforcement saw the closure of athree-year long file in the Wells neighbourhood. The table below represents categorized resident complaints that were investigated by Staff. C. PLANNING The Rothesay Planning Advisory Committee met eight times in 2020 with the highlight being a review and recommendation regarding the Municipal Plan By-law. There was one major re-zoning application, which was for a55 lot subdivision in Sagamore Point D. HERITAGE PRESERVATION BOARD The Rothesay Heritage Preservation Review Board did not meet n2020. The Board is responsible for applying By-Law No. 1-07 Rothesay Heritage Preservation By-Law. This Bylaw guides development in the area around the Rothesay Common. The purpose of the By-law isthe to preservation and protection of the distinctive characteristics of buildings and places of historical or architectural significance in preservation area. Brian White isthe Director of Planning & Development. Lands atCorner ofCampbell Drive and Millennium Drive Currently designated MILLENNIUM PARK— Business Park – — – : / Proposed change to medium residential nearest the Wedgewood neighbourhood and commercial along the Millennium Drive corridor. I 121 Pci cje 2020 9. PUBLIC WORKS ____ In 2020, the Public Works Department recorded 2,058 tons of salt/sand mixture that was placed by monitored equipment during road maintenance activities. In preparation for possible spring flooding 7500 sandbags were received and deployed to residents, then collected and placed in safe storage for future use. Intelligent speed radar signs were placed at Common (static), Eriskay school zone, College Hill and River Road. The Department saw abusy year where 29 culverts were repaired or replaced and amajor cross culvert was installed on McGill Road to solve along standing drainage issue. There were 200m of storm sewer installed along French Village Road to capture underground spring water. The walking trail off Mark Drive was also repaired to promote better cross flow drainage and was resurfaced for walkers. Works staff also installed 20 new sign posts to replace aging ones, 10 new stop signs and 25 street blades were added to provide better identification at intersections. Staff responded to 140 Service Requests in 2020 and broken down in the table below. Catch basins 13 Culverts 29 Ditches 15 Drainage 12 General Drainage 38 General Transportation 17 Potholes 7 Signs 3 Plow Damage 4 Street Cleaning Street Light I In 2020, the following infrastructure work was completed: • 1500 m of new barrier curb installed • 2630 m2 of new concrete sidewalk installed – 7500 tons of new asphalt placed as follows: • Cove Crescent • Edie Drive • Fox Farm Road • Jordan Lane • Arena Parking Lot French Village Road Highland Avenue Wharf Road – 16,200 m2 of microseal placed as follows: • Donald Road • Dykeman Crescent • McKinney Court • Ryan Drive • Tern Street 13 IPage 2020 • Portions of road were raised on Elizabeth Parkway and Park Drive • 1100 m of watermain installed between Hillside waterline and RNS • New 3way stops included on Highland Avenue and Park Drive • Pipework associated with Turnbull Court Sewer system upgrade • Deteriorated pipe bridge at Taylor brook replaced • New roof installed on Hillside water storage reservoir • Survey and design completed for 2021 resurfacing and microseal program 10. UTILITIES A. WATER In 2020, the Rothesay treatment plant at Carpenter Pond withdrew 686,646 m3 of raw water from the well network to produce 652,218 m3 of drinking water for distribution. With 15 new water connections and 20 new sewer connections, production was high with the major construction connecting RNS to the Hillside high pressure zone. The following are the performance results for the three Town wastewater treatment lagoons for 2020. Mg/litre Mg/litre Oxygen Treated Volumes Suspended Lagoon Demand (m3) Solids (CBOD) (TSS) KPARK 89,044 27.5 29.2 RENFORTH 168,783 10.5 29.2 FAIRVALE 3,008,132 17.1 27 Brett McLean isthe Director of Operations including both Works and Utilities. 14/ Pciqe 2020 11. APPENDICES A. DONATIONS RECIPIENT TYPE FORM AMOUNT $ PURPOSE KV3C grant In kind 2,500 Use of space in McGuire Centre NB Medical Education Trust grant cash 5,000 Support for medical education KV Food Basket grant cash 5,148.39 To offset operating cost St Joseph’s Hospital grant cash 1,000 Research Equipment Foundation KY Oasis Youth Centre grant cash 2,500 To offset operating cost Saint John Theatre Co. grant cash 1,000 To offset operating cost Rothesay Netherwood School grant cash 100 Youth for Youth concert Imperial Theatre grant cash 250 East Indian Gala NB Competitive Festival grant cash 100 Ad Kahlan Edwards grant cash 250 Forum for Young Canadians We Believe Si grant cash 200 To offset operating cost Muscular Dystrophy grant cash 200 Walk Arts Atlantic Symposium grant cash 1,500 To offset operating cost KY Food Basket grant cash 1,000 Emergency Donation Make aWish foundation grant cash 500 To offset operating cost Empty Stocking Fund grant cash 500 To offset operating cost Hestia House grant cash 200 Purple Lights $22,948.39 TOTAL 2020 2016 – 2020 Council Term B. COUNCIL PRIORITIES Rothesay Council believes that its decisions and initiatives will be most effective and the resources of the municipality most productive ifcarried out within a framework of goals that clearly articulate the direction of the organization during its term in office. The Term Priorities adopted by Council are: To adopt a long term, sustainable fiscal strategy based on sound principles • To establish financial management principles specific to Rothesay’s circumstances • To develop afive year financial plan • To consider the economic implications of all new development proposals • To actively seek an improved position on Provincial transfers To plan & execute capital projects on time and budget • To establish afive year plan for road resurfacing /improvements & renewing other capital assets • Completion of WWTP project on budget; with operational costs identified and costed • To complete ‘Wells link’ on budget • To develop acomprehensive policy on storm drainage To revisit the Recreation Master Plan • To review the Rothesay Recreation Master Plan • To ensure Rothesay recreation and park facilities and programs meet the needs of awide range of residents. • To ensure Rothesay trails are well-maintained and expanded as resources and opportunities permit ‘V • To explore opportunities for partnerships associated with Town-owned facilities • To determine any parking improvements required at the Rothesay Common ‘V 2020 To adopt a comprehensive Municipal Plan • To ensure policies and actions on all long-term Town initiatives are considered for inclusion in the municipal plan • To maintain clear channels of communication with the public regarding the design of the municipal plan and development proposals within Rothesay • To ensure Rothesay’s property condition bylaws are as effective as possible • To identify at least 3key policies that could contribute to greater affordability in the Rothesay housing market • To encourage greater understanding regarding reasons and methods for barrier-free access To develop an ‘age-friendly community’ strategy • To establish the Town position on its role in addressing seniors’ issues ,/ • To review Town policy and procedures for “age friendliness” v’ • To advocate for Rothesay seniors with the provincial and federal governments v’ To develop more effective communication channels with its citizens, neighbours and other governments To develop an effective communications plan based on recommendations from the Transparency Committee • To develop quantitative and qualitative feedback metrics on effectiveness of Town communication channels • To optimize benefits from participation in all inter-municipal and regional arrangements • To maximize the benefits from revised municipal legislation The Priorities were adopted at the November Council meeting. At the close of the year action plans were being developed, committees struck and resources allocated through the budget process to advance the priorities. 2020 C. COUNCIL ATTENDANCE 2020 May11 May 25 Working Session I- = C 0 C C c Legend oC z D 1L1 w IPresent’ 1 çC CD Cc .>‘ 0 C O Absent I i G) D D DO D( D Ot.. OG) oC […]

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[…] 3December 2018 be received/filed. CARRIED. Counc. Shea returned to the meeting. 7.8 November 2018 Monthly Building Permit Report MOVED by Deputy Mayor Alexander and seconded by Counc. Wells the Monthly Building […]

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[…] d) a sign must be displayed at each entrance to the owner’s property and the building in which the dog is kept, warning in writing, as well as with a […]

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[…] A Public Hearing is scheduled for May 15 at 6:00 p.m. 7.8 April 2023 Monthly Building Permit Report MOVED by Counc. Lewis and seconded by Deputy Mayor Alexander the April 2023 […]

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[…] “Specifications for Developers” and shall be paid in full prior to the issuance of a building permit water connection permit, unless as otherwise recommended by the Committee and approved by resolution […]

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[…] 9.1 Deputy Mayor Alexander and Counc. Lewis returned to the videoconference. 7.8 November 2021 Monthly Building Permit Report MOVED by Counc. Mackay French and seconded by Counc. Brown the November 2021 Monthly Building Permit Report be received/filed. CARRIED. 7.9 9December 2021 Capital Projects Summary MOVED by Deputy Mayor Alexander and seconded by Counc. McGuire the Capital Projects Summary dated 5November 2021 be received/filed. CARRIED. 8. UNFINISHED BUSINESS TABLED ITEMS 8.1 Wiljac Street Reconstruction and Extension —Design (Tabled March 2019) No action at this time 8.2 Strong Court Sidewalk —Anglophone South School District (Tabled April 2021) No action at this time 8.3 Rothesay Arena Open House (Tabled September 2021) No action at this time Counc. Lewis declared aconflict of interest and left the videoconference. 9. NEW BUSINESS 9.1 BUSINESS ARISING FROM PUBLIC HEARING NOVEMBER 15, 2021 Holland Hills Development —Rezoning (PIDs 00056614, 00065094, 00056598) 8December 2021 Memorandum from Town Clerk Banks 8December 2021 Recommendation from Planning Advisory Committee By-law 2-10-29 DRAFT Development Agreement Deputy Mayor Alexander requested clarification, asking ifthe recommendations address the rezoning of the property, the development agreement, or both. He noted the two recommendations from the Planning Advisory Committee deal with both separately. Town Clerk Banks advised the recommendations are for 1St and 21 Reading of By-law 2-10-29 to Amend the Zoning By-law (rezoning); and the draft development agreement is part of the By-law. She explained, since the public hearing was held on November 15th, the process differs from the usual practice of scheduling public hearings prior to regular Council meetings, which allows Council to vote on 1st and 2nd Reading, of rezoning by-laws, at the subsequent meeting the same evening. ROTHESAY Regular Council Meeting (by videoconference) Minutes -8- 13 December 2021 Town Clerk Banks further noted, if 1st and 2m1 Reading are given, Council then votes on the development agreement following Reading in its Entirety, 311 Reading and Enactment of Zoning By-law amendments at the next meeting. Deputy Mayor Alexander asked ifCouncil were to approve 1st and 2nd Reading would that indicate approval of the development agreement as itstands, or would Council have the opportunity to vote on the development agreement separately. Town Clerk Banks advised a recommendation for the development agreement would be discussed subsequent to Council’s vote on 3rd Reading and Enactment. Town Manager Jarvie clarified further, noting there would be aseparate vote on the development agreement distinct from the vote on rezoning the property. Mayor Grant noted the purpose of By-law 2- 10-29 is to rezone the property from Single Family Residential to Multi-Unit Residential (R4) to allow for the development of two 48-unit six-storey apartment buildings. DPDS White confirmed this is correct, and added the item can return to staff if Council wishes to revise the development agreement. MOVED by Counc. Shea and seconded by Counc. Mackay French Council give Ut Reading by Title, to By-law 2-10-29, “A By-law to Amend the Zoning By-law”. ON THE QUESTION: For clarification, Mayor Grant reiterated the purpose of the By-law isto rezone the property from Single Family Residential —Standard Zone to Multi-Unit Residential (R4) to allow for the development of two 48-unit six-storey apartment buildings. DPDS White encouraged the public to review the By law, included in the Council agenda package, for further details. Counc. McGuire listed concerns regarding: the size of the buildings, the impact to the aesthetic of the Town, traffic, setting aprecedent, and future financial implications to both Rothesay and Quispamsis for fire protection. Deputy Mayor Alexander noted he has similar concerns, primarily the height of the buildings. He suggested the height will impact the privacy of adjacent properties, and capital expenditures for the Kennebecasis Valley Fire Department. He noted these buildings would be the tallest in the Town, which presents challenges from afirefighting perspective. He agreed with prior concerns from Counc. Brown regarding perimeter access for firefighting. He added approval of the development could set aprecedent, which may invite other developers to submit applications for buildings of asimilar height. He suggested buildings of this height would be more suitable in areas within the Secondary Plan. He indicated, based on history, it is reasonable to believe residents would not expect multi-unit apartment buildings, exceeding four storeys, to be constructed near their properties. Counc. Brown stated as anew councilor he supports growth and development in the Town, however he has concerns. More specifically, his concerns relate to: perimeter access for firefighting; the cul-de-sac (emergency access and maneuverability for large vehicles); and traffic (concerns received from residents of Chapel Road). He indicated he disagrees with the findings of the traffic study, suggesting the traffic generated will have an impact. He added traffic signals at the Marr Road/Chapel Road intersection may encourage shortcuts down Parkdale Avenue. He mentioned he has observed the municipal stormwater system overflowing which may be problematic despite the development’s stormwater management plan. He encouraged areview of property access, proposing Holland Drive be extended and changed to aone way street, to eliminate the dead end. Counc. Brown continued, noting it remains unclear if the buildings will be constructed with wood or concrete which impacts fire protection. He stated he isnot in favour of the project until these concerns are addressed. ROTHESAY Regular Council Meeting (by videoconference) Minutes -9- 13 December 2021 Counc. Boyle stated her agreement with all the aforementioned concerns. With respect to the height of the buildings, she noted four storey buildings are sufficient whereas six storey buildings are too big. She added approval would set aprecedent and encourage development of six storey buildings —Rothesay could end up resembling downtown Toronto. She stated she is not in favour of the project. Counc. Mackay French mentioned these concerns reflect discussions of the Planning Advisory Committee. She stated her main concern pertains to traffic and its impact to residents on Chapel Road. She mentioned she finds itproblematic that the developers indicated access through the Sobeys and Canadian Tire parking lots cannot be discussed until after approval. She noted she would like to hear comments from DPDS White. Mayor Grant stated she would like to provide comments but asked if DPDS White would like to comment first. DPDS White advised he has written extensively on this project and is willing to answer any questions. With respect to traffic concerns, he noted atraffic study was completed, by areputable finn, and reviewed by the Town Engineer, and did not indicate any issues. He noted he understands the skepticism expressed by some Council members about the traffic study, but noted this is the standard process for development applications. He disagreed with the belief that these buildings will set a precedent, noting conditions must be identical for this to occur. However, the location — between Sobeys and Canadian Tire, represents aunique condition of this property that is not easily replicated throughout the community. This is one of the reasons staff support this project, whereas other locations for similar projects would not be suitable. From an urban design perspective itis believed the height of the buildings, in this location, would not take away from Rothesay’s general aesthetic as alow-rise suburban community. Mayor Grant asked Deputy Mayor Alexander to assume the Chair. Deputy Mayor Alexander assumed the Chair. Mayor Grant acknowledged the need for housing, and diversity of housing options to attract more people to the Greater Saint John region. She added her appreciation for the uptake on affordable units, and support for development. With respect to higher density in residential areas, she understands this is needed to reduce sprawl, improve walkability, and support local businesses. However, she expressed concern regarding the number of units (96) and its impact on traffic through aneighbourhood of single family homes, rather than through an arterial road. She listed further concerns with the size, particularly the height of the buildings, as these would be the first six storey buildings in Rothesay. Despite the Fire Chief allaying some concerns, fire safety remains an issue. If aprecedent is set there will be financial implications for fire protection. She added the height of the buildings could result in loss of privacy for adjacent properties. She referenced public opposition received from neighbouring properties. She agreed this development could set aprecedent and open up Rothesay to being ahigh-rise community which may be undesirable to residents. She added further discussion isrequired before approval is granted for six storey buildings. She stated she is not in favour because of the six storey buildings. Mayor Grant resumed the Chair. Council debated the pros and cons of options to proceed, more specifically, tabling, defeating, or approving the recommendations. Ifthe motion is defeated by Council, aperiod of one year is required before the developer can resubmit the application —unless the developer has made substantial changes, or external conditions have changed. In this case, itis at Council’s discretion as to what changes would be considered substantial. Staff recommended another public hearing ifsubstantial revisions are made. The application could also be tabled, for an indefinite period of time, until the developer returns with modifications to the project. This is favorable to the developer as iteliminates the need to reapply and incur additional fees; additionally, the one year period would not apply. ROTHESAY Regular Council Meeting (by videoconference) Minutes -10- 13 December 2021 Staff cautioned, ifthe item is tabled for aconsiderable period of time itcould be deemed as arefusal of the project. Suggestions were made by Council to change the height of the buildings (4 storeys is preferable), access, and schedule another public hearing (subject to changes). Counc. Shea commented on the general opposition to six storey buildings, and asked why the Municipal Plan does not specify a maximum height for developments. DPDS White explained the inability to do so as this would be forecasting the will of Council. YEA vote recorded from Counc. Shea. NAY votes recorded from Deputy Mayor Alexander and Councs. Boyle, Brown, Mackay French, and McGuire. DEFEATED. Counc. Lewis returned to the videoconference. FINANCE 9.2 2022 Capital Budgets 9December 2021 Memorandum from Town Manager Jarvie 9December 2021 Memorandum from Treasurer MacDonald RE: Motions MOVED by Counc. Brown and seconded by Deputy Mayor Alexander the memorandums from Town Manager Jarvie and Treasurer MacDonald dated 9December 2021 be received for information. ON THE QUESTION: Town Manager Jarvie addressed prior concerns from Council, proposing the Five Year Sidewalk Expansion Plan be revisited in 2022, and the purchase of awood chipper be deferred. CARRIED. Utility Fund Highlights Utility Capital Fund Budget 2022 Master Utility Capital Budget MOVED by Deputy Mayor Alexander and seconded by Counc. Brown the Utility Fund 2022 Capital Budget of $2,500,000 be approved. ON THE QUESTION: Treasurer MacDonald highlighted completion of the engineering and design work for the Wastewater Treatment Plant will help determine future spending on the project in 2022. He provided brief overviews of the Filter Building Treatment Train project, and the second phase of the Tumbull Court Sewer project (debt application approved by the Municipal Capital Borrowing Board). CARRIED. General Fund Highlights General Capital Fund Budget 2022 Master General Capital Budget MOVED by Deputy Mayor Alexander and seconded by Counc. McGuire the General Fund 2022 Capital Budget of $7,475,000 be approved. ON THE QUESTION: Treasurer MacDonald reviewed the General Capital Fund Budget Highlights, more specifically: Street surfacing —estimates are subject to change based on tenders > Dobbin Street sidewalk project — consistent with the 5 Year Sidewalk Expansion Plan and development in the area > Staff are optimistic about Designated Highway Funding as itwas not received last year Fleet Replacement —some items were carried over from prior years > Arena Renovation —exact nature to be determined but will be funded from Gas Tax Funds […]

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